Privacy Policy

Last Updated: 06/30/2026

This Privacy Policy explains how Polirian (“Polirian,” “we,” “our,” or “us”) collects, uses, shares, and protects information obtained through our website, https://www.polirian.com, and related award submission, communication, and program activities.

This policy is intended to address applicable privacy requirements, including the EU General Data Protection Regulation (GDPR), UK GDPR, the California Consumer Privacy Act as amended by the California Privacy Rights Act (CCPA/CPRA), and other relevant privacy laws where applicable.

1. Information We Collect

Personal Information

We may collect personal information that you voluntarily provide when submitting an award entry, signing up for updates, contacting us, or otherwise interacting with Polirian. This may include your name, email address, phone number, company name, job title, website, billing details, submission materials, and other information you choose to provide.

Award Submission Information

Award entries may include company descriptions, product information, supporting statements, customer examples, business results, marketing materials, links, images, files, and other materials submitted for award consideration.

Payment Information

If entry fees or other paid services are processed through the website, payment information may be collected and processed by a third-party payment provider. Polirian does not store full payment card numbers on its own servers.

Automated Information

We may collect certain information automatically through cookies, analytics tools, server logs, and similar technologies. This may include IP address, browser type, device identifiers, referring pages, pages visited, time spent on the website, and general usage patterns.

2. How We Use Information

We may use collected information to:

• Process, review, and manage award submissions.
• Communicate with entrants, nominees, winners, finalists, and other program participants.
• Administer award deadlines, announcements, judging, and recognition assets.
• Provide newsletters, announcements, deadline reminders, and program updates.
• Respond to inquiries submitted through the website.
• Process payments, receipts, and related administrative records.
• Improve website performance, content, usability, and security.
• Maintain internal records and comply with legal obligations.

3. Cookies and Tracking Technologies

Polirian may use cookies and similar technologies to support website functionality, improve user experience, analyze website traffic, and understand visitor behavior.

Cookies may include:

• Necessary Cookies: Used for core website functionality, security, and consent preference management.
• Analytics Cookies: Used to understand website traffic, engagement, and performance.
• Functional Cookies: Used to support optional website features and integrations.
• Marketing or Advertising Cookies: Used only where applicable and subject to consent requirements.

You can manage cookies through your browser settings or, where available, through the website’s cookie consent tool. For more information, visit our Cookie Policy.

4. How We Share Information

We do not sell personal information. We may share information with trusted service providers, contractors, consultants, judges, payment processors, email platforms, analytics providers, website hosting providers, or other partners who help us operate the website, manage submissions, communicate with participants, process payments, evaluate awards, or administer the program.

These parties are expected to use information only as needed to provide services or support program operations. We may also disclose information when required by law, to protect our rights, to investigate misuse, or to comply with legal processes.

We do not “share” personal information for cross-context behavioral advertising as defined under the CPRA without any required notice or consent.

5. Award Submissions and Public Recognition

Information submitted for award consideration may be reviewed by Polirian team members, judges, reviewers, contractors, or authorized program partners involved in evaluating entries and administering the awards.

If a company, product, or solution is selected as a winner, finalist, or honorable mention, Polirian may publish relevant public-facing information, including company name, product name, award category, logo, website link, submitted descriptions, approved quotes, images, and recognition details. Polirian will not intentionally publish confidential materials clearly identified as confidential unless permission is granted or the information is otherwise publicly available.

6. Data Retention

We retain personal information only as long as reasonably necessary for the purposes described in this policy, including award administration, communications, recordkeeping, legal compliance, dispute resolution, and business operations. Retention periods may vary depending on the type of information and the reason it was collected.

7. Data Security

We use reasonable technical, administrative, and organizational measures to help protect information from unauthorized access, disclosure, alteration, or destruction. However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.

8. Your Privacy Rights

Depending on your location, you may have rights regarding your personal information, including the right to:

• Access the personal information we hold about you.
• Request correction of inaccurate information.
• Request deletion of certain personal information.
• Request a copy of your information in a portable format.
• Opt out of certain communications.
• Object to or restrict certain processing activities.
• Opt out of the sale or sharing of personal information, where applicable.
• Lodge a complaint with a data protection authority, where applicable.

To exercise privacy rights, contact us at privacy@polirian.com. We may need to verify your identity before fulfilling certain requests.

9. Email Communications

If you subscribe to Polirian updates or otherwise request communications from us, we may send award announcements, deadline reminders, winner news, and related program updates. You may unsubscribe from marketing emails at any time using the unsubscribe link in the email or by contacting us.

10. International Data Transfers

Information may be processed in the United States or other countries where we or our service providers operate. If personal information is transferred outside your jurisdiction, we will use appropriate safeguards where required by applicable law.

11. Third-Party Links

The website may contain links to third-party websites, platforms, tools, or services. Polirian is not responsible for the privacy practices, content, or policies of third-party websites. We encourage you to review their privacy policies before providing information.

12. Children’s Privacy

Polirian is intended for business and professional audiences. We do not knowingly collect personal information from children under 13. If you believe a child has provided personal information to us, contact us so we can take appropriate action.

13. Changes to This Policy

We may update this Privacy Policy from time to time. Any updates will be posted on this page with a revised “Last Updated” date. Your continued use of the website after updates are posted means you acknowledge the revised policy.

14. Contact Us

For questions about this Privacy Policy or privacy-related requests, contact:

Polirian
Email: privacy@polirian.com
Website: https://www.polirian.com